The position will be based at the Authority’s Head Office in Suva and will report to the Unit Leader Financial Service.

Key Responsibilities

• Verify the invoices received from Procurement Accounting Section and ensure that the payment to EFL overseas suppliers is processed and released in accordance with EFL policies and procedures;
• Provide reconciliations of overseas supplier statement; follow up with the Strategic Business Units (SBU) on the outstanding invoices and outstanding value for overseas orders that has to be paid;
• Organize Tax clearance & RBF approval for overseas payment;
• Monitor and update the exchange rates daily and liaise with the banks for favorable rate for EFL;
• Organizing Letter of Credit (LC) arrangements with the Banks and ensure the timely updates are provided to SBU’s and the overseas supplier on the progress of the transaction;
• Ensure all advance payments approved are in compliance with EFL policies and procedures;
• Provide update to the SBU’s and overseas suppliers once their payment is remitted;
• Monitoring and reconciling General Extension Refundable Contributions on a monthly basis. Ensure all payments received have valid quotation letters. Accessing the refundable schemes upon expiry of their term to verify the ones that have qualified for a refund;
• Analysis of financial data, production of financial reports, reconciliation and preparation of general ledger reconciliations;
• Reconciling and uploading of payroll files received from HR SBU into the Financial Management System.
• Reconcile FNPF & PAYE with Payroll software on a monthly basis before payment is processed.
• Provide necessary assistance to the Unit Leaders and Chief Financial Officer in compiling the Annual Report.
• Ensure all the month end and year-end journals are processed in the system;
• Reconciling other income reconciliations update respective SBU’s on the income earned by the Authority;
• Assist in Internal and External Audits;
• Assist the Accountants in uploading the yearly budgets in line with the Approved Corporate Plan and provide assistance to SBU’s on reporting their monthly variances;
• Develop reports and other deliverables as assigned by the Accountants, Unit leaders;
• Carry out any other duties as assigned by the Accountants and Unit Leaders.

Key Requirements

• The candidate must have minimum qualification of a Diploma in Accounting / Finance or Business Studies from a recognized tertiary institute;
• Experience with NAVISION Accounting Package plus some years of experience in the similar field will be an added advantage.